Purchasing Manual

City of Newark Purchasing Manual

To support Newark’s mission and goals, City Council approved the updated City of Newark Purchasing Manual and its associated Appendices on June 24, 2024. These documents provide comprehensive guidelines and best practices for all City departments and vendors involved in procurement activities. The Purchasing Division strives to ensure better compliance of procurement policy and streamline purchasing processes for City staff, which in turn promotes continued proper use of public funds and enhances productivity among Newark employees.

Purpose of the Purchasing Manual

 The Purchasing Manual serves several key purposes:

• Guidance: It offers detailed explanations of the City's procurement processes and operations, ensuring that all purchasing activities are conducted consistently, legally, and ethically.
• Efficiency: By outlining clear policies and procedures, the manual helps streamline the procurement process, reducing delays and ensuring timely delivery of goods and services for Newark residents.
• Transparency: The manual promotes transparency in all purchasing transactions, ensuring that public funds are used responsibly and effectively.
• Uniformity: It establishes a uniform system for contract development, procurement activities, and staff recommendations to City Council.

Role of the Appendices

The Appendices complement the Purchasing Manual by providing additional resources, templates, and detailed procedures to assist City staff and vendors. They ensure that every aspect of the procurement process is covered, from initial requisitions to final delivery and inspection.

Commitment to Continuous Improvement

The Purchasing Manual and Appendices are living documents, regularly reviewed and updated to reflect changes in policies, regulations, and best practices. This ongoing process ensures that the City of Newark remains at the forefront of effective and ethical procurement practices.

We invite you to explore these resources and to contact the Purchasing Division with any questions or for further assistance.